They can be personalized or as brief as possible. You are welcoming a new member into your family. © The Balance 2019. You are the one who knows how to do your job, who will be taking over your responsibilities, and when you may be back to the office. You can relay this information by phone call, text or email. If it is a troubled pregnancy, the lady may take additional time under the. If you need immediate assistance please contact (name of colleague covering for you, with contact details, your manager's email, or a phone number). Writing emails under these conditions will not produce your best work. You could simply say you are out of the office, or you can announce that you are on your maternity leave. If you want to step down or take a break for maternity leave, tell your that clients too. Setting this up early can allow you to craft a purposeful note. If you don't list a specific person the sender can contact, decide if you want to provide your manager's email and/or phone number. This time of bonding will be filled with sleepless nights, an unpredictable schedule, recuperation, doctor appointments, visitors, and much more. Image from Moose Photos under Pexels License. You can use a variant of this email message for extended vacations or business trips, as well. Your "out of office" message will protect you from work interruptions as well as poorly thought out emails. You can also choose to only send responses to people in your contact list already. This email is best used if you have an email newsletter ... Maternity leave/specific departure reasons. Inform your manager when your message is complete. The message creates a personal boundary that alerts the sender that you will be unavailable during your leave and informs them about who they can contact during your absence. Your email address will not be published. So how do you create an awesome message to help protect such a special time? I will be checking email sporadically. Don’t try to hide information that may be bad for fear of losing a job. Employers want to be kept in on the loop. Oftentimes, women feel afraid or even a bit embarrassed to talk to their employees about these matters. After specifying the dates, be sure to give the employer any other pertinent information. This way, you will feel confident in your message, and your co-workers and clients will feel cared for. However, people won’t stop contacting you even when you’re finally on maternity leave. Creating the right out-of-office reply is important, especially when out on maternity leave. How to Create a Maternity Leave Out-of-Office Message, Give Your Out-of-Office Message Some Thought, How to Plan a Thorough and Flexible Maternity Leave, Resignation Email Samples, Templates, and Tips, Tips for Job Searching While You’re Pregnant, How to Negotiate Your Maternity Leave With Your Manager, Tips for Sending a Sick Day Email Message, Applying for a Job? You’ll be able to customize the subject line, as well as the body of the message (as you would an ordinary email). When a pregnancy is in danger and the mother must be put on bed rest, this type of arrangement may need to be considered. She is healthy, thank you. To help put your work life on hold, establish that your newborn and everything that comes with the bundle of joy is the top priority. Due to previously expected circumstances, I will be out of office because I’ve applied for a new job. The moments with your newborn can never be recaptured. Where you see (parentheses), insert the appropriate words or phrases for your circumstances. I just recently created new life. Here's an explanation to help you understand the importance of your message and why you should schedule time to work on it. Be clear about how you plan to make that happen. Maternity leave out of office might present professional problems in the form of people emailing you incessantly. Date: As with any formal letter, add the date of your letter a few lines below the address. I don't expect to have any problem returning to my current position and delivering the same quality of work I do now. Say that too. Because this is my third child, they are expecting the child to come 1-2 weeks early. I am out of the office on maternity leave until (date you expect to return). We’ve provided a list of 10 email templates. Though an employee can tell their employer when they are about to go on leave, it is best to put it in writing also in a maternity leave email. But while on leave, you don't really have time for that. Enjoy your maternity leave! What to Put in the Email Subject Line, Quitting Your Job While on Maternity Leave, How to Email Your Manager When Coming Back From Maternity, Use This Farewell Letter to Say Goodbye to Colleagues, Sample Excuse Letters and Email for Sickness and Absent Days, Tips for Returning to Work After Maternity Leave, Best Resignation Letter Examples to Quit Your Job. My due date is [DATE]. Required fields are marked *. Therefore, it's important to protect this period in your life. I am sorry for not responding to your email earlier. You may need to leave the office unexpectedly (to deliver your baby); as a result, having a prepared message gives your IT admin or your manager a message to use. I am currently on maternity leave until October. Your email address will not be published. For clients you plan to keep, assure them you will maintain the same satisfactory quality of work. I will be out of office, starting [the date which you officially begin your maternity leave out of office], due to personal/medical reasons. People will be notified of your absence. I am currently on maternity leave and I am unable to monitor my inbox. Having documentation can prove beneficial in providing dates absent and can be a source of protection should the company become disgruntled at the extended period of absence. That is why an email to the employer is always a good option. (If you have certain projects you cover list the project name and the person covering you). The best way to cope with all the pressure is to use auto-reply email templates. You know how it feels to get a work email while on vacation, right? More Maternity Leave Out-of-Office Email Samples Ultra-professional maternity leave out-of-office auto-reply messages: Example 1: Thank you for your email. They'll love to hear that you're prepared for your exit, and there's one less thing they'll need to do to support you. Sample Maternity Leave Email To: [email protected] From: [email protected] Subject: Maternity Leave Dear Employer’s Name, As you well know, I am approaching the end of my pregnancy. Structuring Your Letter Sender’s address: Start your letter with your address in the left-hand corner of the page. First off – congratulations on your baby! Also, the quick reply can balloon into a bigger issue to address. You feel compelled to send a quick reply. Decide if you want to include a specific return-to-work date or week, or consider not mentioning a date if you're unsure. Currently, I am out of office until further notice/ [date you will be returning from maternity leave]. If given the option to save a title for this, title it "Maternity Leave - Out of Office.". Do you want IT or your manager setting the tone of this message? Image by Danie Drankwalter. Also, there will be a good amount of change that you'll want to manage. Now that you have these email templates at your disposal, you can spend your maternity leave out of office in peace. In disappointing news for you and very exciting news for my family, I’ll be on maternity leave until [date]. My due date is [date] and I plan to continue working until [date or suggest working from home until your due date or delivery]. The maternity leave you take after your baby is born is private and very special. Heck no! This letter is to inform you that I am pregnant and plan to take maternity leave. Therefore, your email has been deleted. If a doctor is ordering a woman to take time off earlier than what was anticipated, then have this information in writing. Below is a sample out-of-office message you can use. Preparing the message ahead of time gives you more control over what your message will say. Furthermore, the message created by your employer may not reflect the language or message you want to convey to your contacts. It is up to you if you'd like to inform recipients where you are. Address the email formally and start it as any other business correspondence. How to Write a Paternity Leave Letter (with Sample), How to Write a Leave of Absence Letter for Personal Reasons. If you need any assistance or if you have any questions, please contact [name of colleague covering for you]. I plan to take [number] weeks of maternity leave. Once you enable the message in your email software, it will automatically respond to any emails sent to you during a specified time. If you need immediate assistance please contact (name of colleague covering for you, with contact details, your manager's email, or a phone number). When around 26 weeks pregnant, start working on the out-of-office message. Creating the message early saves you, your employer, and your contacts time. Also, if you’re interested in contacting me, please contact [colleague name], and he will forward the message to me, in case it’s important. A good way to combat this is to set up automated email responses or to send messages beforehand. I am out of the office on maternity leave until (date you expect to return). Unfortunately, I’m currently on maternity leave and have no intention of opening my inbox. How detailed a person gets in the email is really up to them. If your matter is not urgent I'll reply to your email upon my return. This depends on the type of relationship with the person who is messaging you and the urgency of the matter. There are laws to protect a pregnant woman and hiding from the truth is never a wise step. My maternity leave is winding down, and after speaking with Human Resources, [Month DD, YYYY] will be my first official day back in the office. Setting boundaries is important during this time. Thank you for your message. For general inquiries about [department/role], please email [contact name]. There is nothing that says a person has to bear their burdens to their boss, but just give them enough to let them know when and if a return is expected. Additionally, you have to be sure about who is covering for you to avoid confusion. It can also cause confusion or misunderstandings with clients, especially when out for an extended period of time. If you need immediate assistance or are submitting [part of an ongoing project], please contact [contact name name] at [contact email]. We’ve assembled a list of 10 unique out of office replies for your maternity leave. The process of finding a new job that meets your demands can be hard. 01 A polite way to announce maternity leave out of office Thank you for your email. Maternity Leave Out-of-Office Sample Email Message (Text Version) Thank you for your email. Most of them are versatile, but you might need to modify them a bit. Thank you for your email. When you create the right out-of-office message, people will understand what your current priority is and will respect the boundary it sets.
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